How to Automate Your Daily Workflow with Agents in Amazon Quick Desktop

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Use Case and Problem

Every morning, we face the same routine: open email, scan for urgent messages, check the calendar, catch up on chat threads, and mentally stitch together what matters today. This ritual easily consumes 20–30 minutes — and repeating it before every meeting adds up fast.

What if an AI assistant could do all of this before you even sit down? Amazon Quick Desktop’s Agents feature lets you create scheduled automations that run in the background — pulling data from your connected sources (Outlook, Slack, local files) and delivering actionable summaries on a schedule you define. This article walks you through creating three practical agents step by step.

How to Solve the Problem

This article shows you how to create scheduled agents in Amazon Quick Desktop that automate daily briefings, meeting preparation, and weekly accomplishment tracking.

Prerequisites

· Amazon Quick Desktop installed and signed in

· At least one connection active (Outlook email/calendar, Slack, or a local folder)

· Connections are configured in Settings → Capabilities → Connections

Agent 1: Morning Briefing (5 minutes to set up)

This agent runs every weekday morning and delivers a summary of your day before you open your laptop.

Step 1: Open the Agents panel in Amazon Quick Desktop (click the Agents icon in the left sidebar).

Step 2: Click “Create Agent” or type the following prompt in the chat:

Create an agent that runs every weekday at 7:30 AM and does the following:

  1. Summarize my calendar for today — list each meeting with time, title, and attendees
  2. Flag any calendar conflicts
  3. Check my inbox for urgent or unread emails and summarize the top 5
  4. Pull highlights from my Slack channels — anything I need to respond to
    Deliver this as a single morning briefing.

Step 3: Amazon Quick proposes an agent configuration. Review the details: - Name: Morning Briefing - Schedule: Every weekday, 7:30 AM - Data sources: Outlook Calendar, Outlook Email, Slack

Step 4: Click Confirm to activate the agent.

Step 5: The next weekday morning, open Amazon Quick and check the Agents panel — your briefing will be waiting for you.

:light_bulb: Tip: Customize the time to 30 minutes before your first meeting typically starts. The briefing is most valuable when you read it right before your day begins.

Agent 2: Meeting Prep (5 minutes to set up)

This agent runs automatically before each calendar event and prepares context so you walk into every meeting informed.

Step 1: In the chat, type:

Create an agent that runs 30 minutes before each meeting on my calendar.
For each meeting:

  1. List the attendees and their roles (if available)
  2. Find any recent emails between me and the attendees
  3. Check Slack for recent discussions related to the meeting topic
  4. Summarize the last time I met with these people (if available)
    Deliver a one-page meeting prep brief.

Step 2: Review the proposed configuration: - Name: Meeting Prep - Trigger: 30 minutes before each calendar event - Data sources: Outlook Calendar, Outlook Email, Slack

Step 3: Confirm and activate.

Now, 30 minutes before every meeting, a contextual prep brief appears in your Agents panel — attendee background, relevant email threads, and related chat discussions, all in one place.

:light_bulb: Tip: This agent is especially powerful for 1:1 meetings and customer calls where context from prior conversations matters most.

Agent 3: Weekly Wins Tracker (5 minutes to set up)

This agent captures your key accomplishments each week — perfect for performance reviews, status updates, or manager 1:1s.

Step 1: In the chat, type:

Create an agent that runs every Friday at 4:00 PM. It should:

  1. Review my sent emails this week and identify key decisions or deliverables
  2. Check my calendar for meetings I attended and summarize outcomes
  3. Scan my Slack messages for any commitments I made or completed
  4. Compile a “Weekly Wins” summary with bullet points of accomplishments
    Save the output as a document I can reference later.

Step 2: Review and confirm the configuration: - Name: Weekly Wins - Schedule: Every Friday, 4:00 PM - Data sources: Outlook Email, Outlook Calendar, Slack

Step 3: Activate the agent.

Every Friday afternoon, you’ll have a curated list of what you accomplished that week — no manual tracking required.

:light_bulb: Tip: Over time, these weekly summaries become a searchable archive. Ask Amazon Quick: “What did I accomplish in March?” and it can reference your past agent outputs.

Managing Your Agents

Once agents are running, you can manage them from the Agents panel:

· View outputs: Click any agent to see its most recent and historical outputs

· Edit schedule: Click the agent settings to change timing or frequency

· Pause/resume: Toggle an agent on or off without deleting it

· Delete: Remove an agent you no longer need

Conclusion

Amazon Quick Desktop’s Agents feature transforms repetitive daily tasks into automated workflows that run in the background. In under 15 minutes, you can set up a Morning Briefing, Meeting Prep, and Weekly Wins agent that save you hours each week. The key shift is moving from reactive (manually checking email, calendar, and chat) to proactive (having context delivered to you automatically).

Explore what other workflows you can automate — any repetitive information-gathering task is a candidate for an agent.

Author Bio

Ismael Murillo is a Worldwide Generative AI Solutions Architect at Amazon Web Services, specializing in Amazon Quick. Based in Tempe, AZ, he is a combat military veteran, cancer fighter, and passionate advocate for making AI tools accessible to every knowledge worker. He is on the global launch team for Amazon Quick Community User Groups and leads the Phoenix Amazon Quick User Group.